Job Description
Job Description:
This will be an essential position responsible for ensuring accounts receivable records are accurate. This position will assist the Controller by performing accounting and other various tasks related to the efficient maintenance and processing of accounts receivable transactions, including tracking payments, ensuring proper application of payments, maintaining AR management reports, and other duties as deemed necessary. The position will assist with receiving, processing, and collecting on invoices. The accounts receivable specialist will work closely with location managers and regional leaders to ensure the accuracy of billing and payments. The position is also responsible for reviewing account information, resolving discrepancies, and working with customers. The person in this position should be a researcher with exceptional communication and organizational skills. This role requires a detail-oriented and self-motivated mindset with a high dedication to accuracy and efficiency.
Reasonable Accommodations Statement
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable Accommodations may be made to enable qualified individuals with disabilities to perform the essential functions of this position.
* All positions are required to know, understand and follow all corporate guidelines as outlined in the company handbook.
* All positions are required to follow federal, state, local and company safety guidelines and procedures at all times while working on company premises or doing company business.
* All positions will at times be required to perform company related duties beyond the scope of the job title and description.
* Utilize QuickBooks Online Advanced, Excel, Word, Adobe Acrobat PRO, and Outlook to perform duties and responsibilities, with intermediate level of proficiency
* Maintain accounting ledgers accurately and according to best practices
* Maintain customer contract folders as well as documentation for invoices
* Process accounts receivable transactions timely and accurately
* Maintain customer accounts in the accounting system
* Generate and monitor meaningful weekly accounts receivable reports and distribute them, keeping management informed of any specific issues
* Initiate and support collection efforts on past-due accounts
* Research and resolve account discrepancies and answer customer inquiries
* Process, verify, and post customer receipts in the accounting system by recording cash, check, ACH and credit card transactions
* Prepare bank deposits
* Assist in gathering and compiling data to generate monthly revenue reports as well as other reports relevant to accounts receivable
* Perform administrative and clerical tasks such as filing, data entry, ordering supplies, processing mail
* Assist in the completion and submission of Form 8849 Claim for Refund of Excise Taxes for nontaxable use of fuels, and Schedule 1 on a quarterly basis
* Organize and maintain retention of files in accordance with document retention policies and requirements
* Perform a multitude of other duties as directed by the Controller and/or senior leadership
JOB QUALIFICATIONS
Education: Requires a bachelor’s degree in accounting, finance or other related field OR Associates degree in one of the related fields with two years of A/R experience and/or other accounting positions, OR 4 years of work experience in a related field on a year for year basis.
Experience: Preference will be given to those with experience in the transportation industry
* Problem solving: Demonstrated ability to identify and resolve problems in a timely manner and appropriately gather and analyze information.
* Interpersonal skills: Ability to maintain confidentiality, be open to innovative ideas, and work successfully both on an independent basis and on a team. Demonstrated ability to effectively interact with a wide range of management styles within the Company and build community relationships.
* Oral communication: Ability to organize thoughts and speak persuasively in positive or negative situations, demonstrate group presentation skills and conduct effective meetings.
* Written communication: Strong writing skills using good spelling, punctuation, grammar; detail-oriented in editing written documents; ability to present numerical and statistical data effectively; and ability to accurately interpret and communicate written information.
* Planning and organizing: Ability to prioritize and plan work activities to ensure the timely completion of projects and development of realistic action plans. Frequently work simultaneously on multiple projects with urgent or tight deadlines.
* Quality: Demonstrate accuracy and thoroughness and monitor own work to ensure quality.
* Adaptability: Able to quickly adapt and respond to a rapidly changing work environment and manage competing demands in a productive manner.
* Dependability: Demonstrated ability to consistently be at work and on time as scheduled, follow instructions, respond to management direction, and solicit feedback to improve performance.
* Should be honest, assertive and systematic.